OEPEnable was created to assist Offices of Emergency Preparedness with locating Shelters, Distribution points and other points of interest and recording and reporting information about these points of interest utilizing GIS mapping, Whiteboards, Reports, and Data Import and Exports.
The software allows for the creation of multiple instances of whiteboards and GIS viewers to assist in the decision making process. When a new whiteboard is created, it is blank. The whiteboard allows the user to place data grids, graphs, drawing shapes, text boxes, and media elements which display information from the database.
To place a new item on the whiteboard, the user first clicks on the item type that he would like to insert on the toolbar menu on the left side of the whiteboard. The toolbar is broken into four categories:
To access a particular category the user clicks on the relevant button and the toolbar for that particular category appears with the relevant toolbar buttons. For example, different data grids are shown with icons for that particular data grid, i.e. Shelter Occupants, Police Incident, etc.
The whiteboard grid consists of controls that allow the user to place data tables on the white board. The grid item shows items from the OEPEnable database such as shelter status or police incident. The grid toolbar is completely customizable as discussed in the tools menu and allows the user to select the fields, field names, title, update frequency, icon and other settings.
The whiteboard graph toolbar consists of controls that allows the user to place pie chart, bar chart, line and frequency graphs on the whiteboard. The graph toolbar is completely customizable and allows the user to select the fields, field names, title, update frequency, icon and other settings.
Whiteboard Graph Toolbar
The graph toolbar appears on every graph created on the whiteboard. It allows the user to access a myriad of functions supported by the graph.
Whiteboard Drawing Tools
The drawing tools allow the user to create line, rectangle, rounded rectangle, ellipse, pencil and text box shapes. The user draws a particular shape on the screen by clicking on the shape on the toolbar and then clicking on the beginning location for the item and then moving the mouse while holding down the left button to size the shape.
The whiteboard media toolbar consists of controls that allow the user to place images, web pages and streaming video and audio on the whiteboard. The media toolbar is completely customizable as discussed in the tools section below and allows the user to select the images and URLS to be displayed for the particular buttons on the toolbar. To place a media control on the whiteboard, the user clicks the button for the particular control and then clicks on the whiteboard, holds down the mouse and drags the mouse to size the control.
The GIS Viewer is useful in displaying shelters, distribution centers, statuses, incidents such as downed trees, accidents, etc during a crisis. In addition to the point features from the database, the GIS viewer allows for the display of other GIS mapping information including streets, parish boundaries, etc.
Changing Map Layer Settings
To change map layer settings, the user right clicks on an individual map layer in the tree at the left of the viewer. A dialog box appears which allows the user to select the fill and border colors.
Adding Data to the Data Layer
To add data to the data layer of the map, the user must first select the data layer from the tree to the left of the viewer screen by single clicking the entry in the tree under Data. When a valid data layer is selected the Add button at the lower left of the screen will be enabled. By clicking the Add button a dialog box will appear asking for the address of the data point including zip code. When a valid address is entered and the OK button is clicked a new data point will be geocoded in the GIS and a new entry will be made in the database for the new item.
When the new data item is created, a dialog box will popup with a form for all items associated with that data item including the symbol and color to be displayed on the map. Once the form is completed and the user hits the OK button, the item is updated to the database and displayed on the GIS viewer.
Displaying, Editing and Printing Data Item Attribute Data
To display attribute data from a data item the user simply double clicks on the item. An example of double clicking a shelter is shown below. The user may edit or print the attribute data associated with the data item.
Clicking on the edit button on the attribute data dialog box brings up the data entry dialog box for that item. The user can change the attribute data including the location of the item and then click OK to save the changes.
Printing the attribute data is accomplished by clicking the printer button on the attribute display box. When the button is clicked a print preview screen is displayed and the user can view and print the data.
Using the Viewer Toolbar
The viewer toolbar is located at the top of the viewer screen. Holding the cursor over the toolbar buttons without clicking will display the toolbar tips which describe the function of each button.
Import Shelter Occupants was specifically included to import shelter occupants generated from the PeopleTracker software package at the various shelter facilities. As part of the PeopleTracker software package, individual evacuees are assigned a GUID which is unique to each evacuee across the multiple datasets generated from the multiple installations at each shelter.
To import Shelter Occupants the user selects File ® Import Occupants. A dialog box appears asking for the csv file which was exported from PeopleTracker. The user clicks the … button and navigates to the particular export file, selects the file and hits the OK button. The occupants are then imported into the OEPEnable Database and if duplicates are found, the occupants are simply updated with the new information rather than duplicated.